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Message from Payroll regarding new NC-4 requirement

December 2nd, 2013 by


The following is a message from the CFCC Payroll Department: 

Your Action Required for Your Payroll

The NC General Assembly recently enacted House Bill 998, which becomes effective January 1, 2014.  Under the new law, taxpayers will pay a lower rate and be granted a higher standard deduction.  Taxpayers may no longer claim a personal exemption for themselves, their spouse, children, or other qualifying dependents.  The new law also changes other deductions and tax credits.

As a result of this Act, the College is required to have all employees provide a new Employee’s Withholding Allowance Certification, either Form NC-4EZ or Form NC-4.  If an employee fails to provide a new Form NC-4EZ or Form NC-4, the College is required to withhold North Carolina tax based on the status of single with no allowances.  The College has no choice but to comply with this requirement.

The Payroll Department requests that all employees complete their new withholding form and submit it to the Payroll Office in the Union Station Building by Friday, December 13.  Please keep in mind the form contains personal information, including your social security number, when submitting the form.  Employees submitting their new form by December 13 will ensure that this very important matter is resolved before the College closes for the holidays, and will not risk returning to work in January and forgetting to submit a form.  This notice will be sent again via “CAPEFEAR ALL” email on January 2 as a final reminder to submit your form by Monday, January 6.  January 6 is the cutoff for all payroll documents needed to run the January payroll.  If an employee does not submit a new form directly to the Payroll Department by the January 6 cutoff, the employee’s withholding status will be changed to single with no allowances. Also, due to time restraints, the Payroll Department will not contact employees individually to remind employees to submit this form.

The Form NC-4EZ and Form NC-4 are attached.  Employees must complete one of the two attached forms.  The Form NC-4EZ is a shorter form and can be used by taxpayers that meet specified criteria.  The criteria are listed on the form. Payroll must receive the original tax form with signature. If submitting the NC-4, you only need to submit the NC-4 tax form itself and not the other six pages.

We have also included the workbook from the NC Department of Revenue with instructions and examples for the new NC-4EZ and Form NC-4 as well as the Press Release outlining the new law.  To view PDF right click, then click on open.  To view Press Release right click, then click open in same window. The Press Release attachment has a phone number you may call for assistance.

Deans, Directors, Coordinators, Mangers, Supervisors, and Administrative Personnel:  The Payroll Department is asking for your assistance in discussing this requirement with employees in your areas to help spread the word about this new requirement.

Unfortunately, the Payroll Department cannot advise you on which form is best for you to complete. If you have any questions about how or which form to complete, please contact your tax preparer or you may call the phone number in the Press Release attachment.


John Davis
Payroll Accountant
Cape Fear Community College
411 N. Front St., Wilmington, NC 28401

Wilmington Campus
411 North Front Street
Wilmington, NC 28401
(910) 362-7000

North Campus
4500 Blue Clay Road
Castle Hayne, NC 28429
(910) 362-7700

Burgaw Center
100 East Industrial Drive
Burgaw, NC 28425
(910) 362-7900

Hours of Operation
Monday-Friday: 8:00am to 5:00pm

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Cape Fear Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, political affiliation or age.