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Registrar Policies

Academic Forgiveness

Students may request, in writing, to the Director of Enrollment Management or the Registrar to have previous credits exempt from calculation in their cumulative grade point averages. (Academic Forgiveness Form – print and turn in to Student Development). Academic forgiveness is designed to assist returning students with low grades to have a fresh start upon re-enrolling after having at least a three year period of non-enrollment at CFCC. Exceptions may be made by the Vice President of Student Development.

Grades which may be disregarded from students’ grade point averages are “F”, “WF”, and “NC”.

Requests for academic forgiveness must specify (1) the period of initial enrollment, (2) the courses and grades considered for forgiveness, and (3) the period of non-enrollment.

Students granted academic forgiveness will have their cumulative grade point averages recalculated. While the forgiven grades will continue to appear on the official transcript, they will be marked as forgiven.

Academic forgiveness will be granted only one time. Grades that are included in academic forgiveness are not exempt from academic progress relating to Financial Aid and VA educational benefits.

In instances where academic forgiveness is granted for courses completed at CFCC and then transferred to another college or university, the receiving institution is not required to disregard those course grades.

Attendance

Absences seriously disrupt students’ progress in a class and diminish the quality of group interaction. Students are expected to punctually attend all lecture and laboratory sessions in the courses for which they are registered. Late arrivals and/or early departures may count toward total absences in classes.

Students must be in attendance at least eighty (80%) percent of the clock hours of a course to receive credit for the course. Those who do not meet minimum attendance requirements will be given the grade of “F”, which will be computed in the students’ grade point average as a failing grade.

Students who have not attended at least once by the 10 percent date of the class will be dropped by the instructor as “never attended.” No tuition and fee adjustments will be made. For example: A student enrolls in a three credit hour class totaling three meeting hours per week. The class meets 16 weeks for a total of 48 hours during the semester. The 10 percent of this class would be 4.8 hours rounded to 5. Therefore, the fifth class meeting would be the 10 percent point of the class.

Attendance requirements for each class are printed in the course syllabus distributed by the instructor. Because of the nature of some courses, some instructors may have a more restrictive attendance requirement.

Attendance in online (Internet) courses is measured not only by initial log-in (first 8 days of the semester) but also by completion of 80% of the required course work. Telecourse, Hybrid and Teleweb students MUST meet on the published meeting dates (orientation or first class meeting). See Distance Learning for course information.

Special note to Marine Technology students: Students in the Marine Technology curriculum are at times involved in cruises on the ship that might take place during a holiday or semester break during which time students are normally off. When such occurs, students must participate in the cruise.

Course Load

Students enrolled in the fall and spring semesters for 12 or more credit hours are designated as full-time students. Students taking 11 or fewer credits during a semester are considered part-time. Students enrolled in the Summer Session for 9 credit hours or more are designated as full-time students for insurance purposes. Students receiving Financial Aid and Veteran’s benefits must be enrolled for 12 or more credit hours each semester to receive full benefits. Students who are placed on academic probation or suspension may be required to take a reduced course load.

Maximum course loads for which students may enroll are as follows:

• Fall and/or Spring Semester(s) – Eighteen (18) credit hours except when program requirements determine otherwise.

• Summer Term – Thirteen (13) credit hours except when program requirements determine otherwise.

Any exception must be approved by the Vice President of  Student Development.

Course Repeats

Courses that are repeated fall into three different categories:

1. Courses with an earned grade of “C” or better may be repeated two times.

2. Courses with an earned grade of “D,” “F,” “W,” “ WP,” or “WF” may be repeated until successfully completed.

3. Audit courses may be repeated a maximum of two times.

When a course has been repeated, the higher grade will be used in the Grade Point Average (GPA) calculation. Lower grades will be removed from GPA calculation; however, these grades will continue to appear on the academic transcript.

Students who receive veteran’s benefits or financial aid should be advised that they may not receive funds for repeating courses which they have already passed. Also, students who have received a degree from CFCC should be advised that the policy will not apply to courses which were taken to fulfill previous graduation requirements. A final student GPA is computed at the time of graduation, and this GPA may not be recalculated as courses are repeated.

The above Course Repeat Policy became effective Fall quarter, 1991 and revised Fall 2004.

Dropping Classes

Students may drop classes without a grade through the 10% point of each semester. Check the Academic Calendar for established drop dates. A 75% refund will be made if the student officially drops during the period starting from the first day and ending on the 10% day of the academic session. Dropped classes will not appear on the student’s academic transcript.

Drops prior to the first day of class may be done via WebAdvisor or in person at the Registrar’s office and will result in a 100% refund. Drops once classes start must be done in the Registrar’s Office at either campus.

Grade Appeals

The purpose of the Student Grade Appeal Procedure is to provide an orderly and equitable process for resolving differences between students and faculty relating to instructional processes, grading or situations in the classroom where the student believes he/she is being treated unfairly or arbitrarily.

Procedure

Step 1. The student with the conflict must first discuss the issue with the class instructor to attempt to resolve the difference.  Every reasonable effort should be made to resolve the matter at Step 1. This initial conference must occur within fifteen (15) week days of the beginning of the subsequent school term. The instructor must notify his/her Department Chair of the grade appeal and provide written documentation of student meeting.

Step 2. If a satisfactory resolution is not reached at Step 1, the student may contact the Department Chair seeking resolution. The student must contact the chair within ten (10) weekdays of the conference with the instructor. The Department Chair will seek equitable resolution by conferring with both the student and the instructor.

Step 3. If the student continues to be dissatisfied, he/she may, within five (5) weekdays of the date of notification of Step 2, file a written notice with the instructional dean responsible for the course in question (Dean of Arts & Sciences or Dean of Technical/Vocational Education).

The Dean will review and evaluate the conflict to determine what action, if any, should be taken to resolve the conflict.

Written notification of that determination will be sent to the student within fifteen (15) weekdays of receipt of student’s written notice.

Step 4. If the student is dissatisfied with the outcome of Step 3, he/she may file a written grade appeal with the Vice President of Student Development. Within ten (10) weekdays of receipt of the written appeal, the Vice President will convene the Academic Subcommittee of the Judicial Board to hear the conflict and make a determination regarding the issue.

The committee will notify the Vice President of Student Development of its decision. The Vice President of Student Development will notify the student of the Committee’s decision.

The decision of the Academic Subcommittee of the Judicial Board may be appealed to the Executive-Vice President of the College by the student appealing the grade or by the faculty delivering the grade. The written appeal must be submitted to the Executive-Vice President within ten (10) weekdays of the receipt of notification of the Subcommittee’s decision. The appeal consists of his/her review of the written record submitted to that point and does not consist of an additional hearing.

The Executive-Vice President will respond to the appeal within ten (10) weekdays.

Students dismissed from the clinical area in Allied Health and Nursing programs will follow the appeals process outlined in the program student policy book.

Refund Policy

A pre-registered curriculum student who officially withdraws from any/or all classes prior to the first day of the College’s academic session will be eligible for 100% tuition refund. Fees are non-refundable.

Students who have not attended at least once by the 10% date of the class will be dropped by the instructor as “never attended.” No tuition and fee adjustments will be made.

A 75% refund will be made if the student officially withdraws during the period starting from the first day and ending on the 10%day of the academic session. A student is not officially withdrawn until he/she processes a formal withdrawal form with the Admissions and Records office. The effective date of withdrawal is the day the Admissions and Records office receives the form.

Students who wish to change their class schedule during the Late Registration/Drop/Add period are advised to drop and add courses during the same registration session to avoid a 25% processing fee. Please refer to the Academic Calendar for Late Registration/Drop/Add dates.

For more information, refer to Tuition and Fees.

Tuition and Fees

Withdrawal Process

Students desiring to withdraw from classes must contact the Registrar’s Office to obtain the necessary forms and procedures for official withdrawal. Students who stop attending a class without officially withdrawing will receive a grade of “F,” which is computed as a failing grade.

Students who have not attended at least once by the 10% date of the class will be dropped by the instructor as “never attended.” No tuition and fee adjustments will be made.

Students who withdraw from a course(s) within the first 30% of class hours will receive a grade of “W” which will not be computed in the GPA (Grade Point Average). Students who withdraw from a course(s) after this period must receive a grade of “WP” (Withdraw Passing) or “WF” (Withdraw Failing) as determined by the course instructor. A “WP” will not be computed in the GPA whereas a “WF” will be computed as a failing grade. All withdrawal grades appear on the student’s academic transcript.

Students who withdraw after the 80 percent of class hours must obtain permission in writing from their instructor and the Department Chair. Permission will be granted for extenuating circumstances only. Documentation will be required. No withdrawals may be requested during the last week of the semester.

Note: Financial Aid students who stop attending class and receive a grade of “WP,” “WF,” or “W” are required to repay a percentage of their Federal Aid back to the Department of Education.

Please refer to the Student Handbook for complete information on all CFCC policies and procedures.



Wilmington Campus
411 North Front Street
Wilmington, NC 28401

North Campus
4500 Blue Clay Road
Castle Hayne, NC 28429

Burgaw Center
100 East Industrial Drive
Burgaw, NC 28425

Hours of Operation
Monday-Thursday: 7:30am to 5:30pm
Friday: 8:00am to 12:00pm

Accessibility Services

Cape Fear Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, political affiliation or age.