Records and Information
Address and Name Changes
Address changes can be submitted through the ‘Current Students’ menu of WebAdvisor.
Name and address changes can be processed in-person at the Registration and Records Office of either CFCC campus. Name change requests must be documented by two forms of identification with the new name on it, a valid driver’s license and social security card are required. Your signed request, including name change documentation, if applicable, can be mailed or faxed.
Satisfactory Progress Standards
Each student is expected to make satisfactory progress toward obtaining the degree or diploma he/she has declared. The cumulative grade point average is reviewed at the end of each semester to determine whether the student has made the expected progress. The minimum cumulative GPA for remaining in good standing is a 2.00.
Academic Warning, Probation and Suspension
Students whose cumulative grade point averages fall below 2.0 for any given semester will be placed on academic warning for the following semester. The notice of the warning will be sent to the students and their advisors. Students will be encouraged to see their advisors within the first ten days of the following semester.
Students on academic warning whose cumulative grade point average remains below the Satisfactory Progress Standards (2.00) will be placed on academic probation for the following semester. Students and their advisors will be notified of the academic probation. In addition to meeting with their advisors, students on academic probation must meet with a counselor to develop a “Plan for Success” and receive a registration release prior to any registration period. During the Fall and Spring semesters, students on academic probation may register for a maximum of ten (10) credit hours, unless otherwise determined by a counselor. During the summer session, students on academic probation may register for one course per session but not more than two for the entire summer semester, unless otherwise determined by a counselor.
Students on academic probation whose cumulative grade point average remains below the Satisfactory Progress Standards (2.00) will be placed on academic suspension. Students on academic suspension may not register for academic classes during the period of suspension, unless otherwise determined by a counselor. Students on academic suspension who request approval to register from a counselor will be required to repeat courses in which they received failing grades (maximum of 6 credit hours per semester). Students will remain on academic suspension with limited credit hour enrollment until their cumulative GPA’s reach 2.0.
Re-enrollment after Academic Suspension
Students may re-enroll after one semester of academic suspension by contacting a counselor to update their plan for improving academic performance. Students re-enrolling after academic suspension must follow the conditions required during academic probation.
Enrollment verifications for insurance companies may be requested by coming in-person to the Registrar’s Office at either campus or by mailing or emailing a request to our office. Mailed or emailed requests should contain the following information:
- Students’s Name
- CFCC Student ID (or social security) number and date of birth
- Address or fax number where you want the verification to be sent
- Contact person at the insurance company to whose attention it should be sent
- Policy number to referenced by the insurance company
- Student’s signature, if request is mailed
Email requests may be submitted by going to the CFCC Contacts page and selecting ‘Registrar’ from the drop down menu.
Or Mail request to:
Registration and Records Office
Cape Fear Community College
411 North Front Street
Wilmington, NC 28401
Enrollment/Degree verifications: The National Student Clearinghouse is our authorized agent for providing degree and enrollment verifications. If you are a lender, an employer or background screening firm requesting this information, please contact the National Student Clearinghouse at:
|Phone: (703) 742-4200|
|Fax: (703) 742-4239|
National Student Clearinghouse
2300 Dulles Station Boulevard
Herndon, VA 20171
Loan deferments: Any students who receive loan deferment paperwork from their lending institution need to advise their lenders to go through the National Student Clearinghouse. CFCC does not complete this paperwork.
Full time (12 or more semester hours credit) students who have earned a grade point average of 4.00 will be placed on the President’s List.
Full time (12 or more semester hours credit) students who have earned a grade point average of 3.50 with no grade lower than a “C” will be placed on the Dean’s List.
Part time (less than 12 semester hours and at least four semester hours) students who have earned a grade point average of 3.50 with no grade lower than a “C” will be placed on the Honors List.
Graduating students who have achieved an “A” average, defined as a cumulative grade point average of 4.0, are recognized each year at graduation exercises for academic excellence. (Courses numbered below the 100 level are not used to determine Scholastic Honors.)
CAPE FEAR COMMUNITY COLLEGE RESPONSIBILITIES UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (THE BUCKLEY AMENDMENT):
Under the Family Educational Rights and Privacy Act of 1974, the rights of the student and the responsibilities of the institution concerning the various types of student records maintained by the institution are established. Consistent with this legislation, Cape Fear Community College establishes the
following policy to ensure compliance. Failure to comply with standards prescribed in the Act could jeopardize federal funding received by the institution and its students.
Rights of Students
In compliance with the law, an individual becomes a student when he/she registers at the College. Upon reaching age 18 or attending an institution beyond the high school level, the student has the right to view his/her own school or college records. These records include the academic transcript of the College, post-secondary transcripts, high school transcripts, and other documents maintained as part of the students permanent file with the exception of confidential letters of recommendation. All permanent academic records are housed and maintained by the Registrar.
CFCC requires written authorization from the student prior to release of academic records. A minimum of 48 working hours will be required by the College to access the requested academic information. The student may inspect, copy, and review his/her records in the Registrar’s Office. There may be a charge for copies.
Rights of Parents
Parents of a child who is under the age of 18 and has never attended an educational institution beyond high school level has the right to inspect and review that child’s academic records. After a student reaches the age of 18 or enters a post-secondary institution, the parent will be denied access to the students academic record unless the student gives written consent. The College assumes that all students are independent adults attending an institution designed for adult education. Parents do have the right to review the academic records of their child if they are claiming the child as an income tax deduction; however, they must show proof of the claim.
Directory information includes name, major field of study, full time/part time enrollment, the most recent college attended, dates of enrollment, degrees and awards received, and the College assigned email address.
Students have the right to withhold disclosure of any directory information by completing a request for non-disclosure in the Director of Enrollment Management’s Office. Requests for non-disclosure must be filed annually. The College assumes that a student’s failure to file a request for non-disclosure indicates approval for disclosure. The complete text of The Buckley Amendment is available for review in the Office of the Director of Enrollment Management.