Registrar Policies

Academic Forgiveness

Students may request in writing to the Registrar to have previous credits exempt from calculation in their cumulative grade point averages. Academic forgiveness is designed to assist returning students with low grades to have a fresh start upon re-enrolling after having at least a three year period of non-enrollment at CFCC. Prior to evaluation for academic forgiveness, the student must be re-admitted to the college, register and successfully complete the first semester of course work at the 100 level or above with a GPA of 2.0. Exceptions may be made by the Vice President for Student Services and Enrollment Management.

Grades which may be disregarded from students’ grade point averages are “F,” “XF,” “WF,” and “NC.”

Students granted academic forgiveness will have their cumulative grade point averages recalculated. While the forgiven grades will continue to appear on the official transcript, they will be marked as forgiven.

Academic forgiveness will be granted only one time and must be completed before graduation from a Cape Fear Community College Program.

Grades that are included in academic forgiveness are not exempt from academic progress relating to financial aid.

Academic forgiveness has no bearing on any other institution or how they calculate grade point averages.

Note: The three year period of non-enrollment starts the term after the last enrollment and goes for three years or nine full terms, For example, if the student stops attending after the Spring term, they must not be enrolled for nine full terms, Summer, Fall, Spring, Summer, Fall and Spring, Summer, Fall, Spring. The next Summer (or after) would be the term that they could return, achieve a 2.0 or higher, and then submit for academic forgiveness for courses that were taken prior to the non-enrollment.

Academic Forgiveness Form

Attendance

College instruction is designed for students to learn by way of class attendance, and regular attendance is a key to academic success. Attendance is based on class meetings and calculated from the first class meeting, not based on when the student enrolls in the class. Students are expected to punctually attend all class sessions in the courses for which they are registered. Late arrivals and/or early departures may count toward total absences in classes.

Students who have not attended at least once by the 10 percent date of the class may be administratively dropped as a “No Show.” No-Show students will be removed from the class roster and will not be allowed to continue in the class.

Within their respective departmental guidelines, instructors are responsible for stating their own course attendance and tardiness requirements on course syllabi distributed at the beginning of the academic term. It is the student’s responsibility to know and understand the attendance requirements for each instructor and to understand how attendance in class might affect his or her final grade. Regardless of how attendance is used in grading, faculty are required to keep a timely record of attendance for each student through the end of the semester using a college approved record keeping software.

Attendance in online (Internet and Hybrid) courses is measured not only by completion of an initial enrollment verification assignment (within the first 10% of the semester) but also by completion of the required coursework and/or online participation, as defined by the instructor on the course syllabus. In Hybrid courses, students MUST meet on the required meeting dates specified (first class meeting, lab, etc.). See www.cfcc.edu for course information.

Special note to Marine Technology students: Students in the Marine Technology curriculum are at times involved in cruises on the ship that might take place during a holiday or semester break during which time students are normally off. When such occurs, students must participate in the cruise.

Course Load

Students enrolled in the Fall and Spring semesters for 12 or more credit hours are designated as full-time students. Students taking 11 or fewer credits during a semester are considered part-time. Students enrolled in the Summer Session for 9 credit hours or more are designated as full-time students for insurance purposes. Students receiving Financial Aid benefits must be enrolled for 12 or more credit hours each semester to receive full benefits. Veteran’s benefits for the Summer-full time is eight (8) hours for the 10 week session or four (4) hours each five week session. Students who are placed on academic probation may be required to take a reduced course load.

Maximum course loads for which students may enroll are as follows:
•Fall and/or Spring Semester(s)-Eighteen (18) credit hours except when program requirements determine otherwise.
•Summer Term-Thirteen (13) credit hours except when program requirements determine otherwise.

Any exception must be approved by the Director of the Academic Advising Center or the Dean of Enrollment Management.

Dropping Classes

Students may drop classes without a grade through the 10% point of the course. Check the Academic Calendar for established drop dates (not all classes fall into the date established). A 75% refund will be made if the student officially drops from time of registration through the 10% day of the course. Courses dropped by the 10% day of the course will not get a grade and will not appear on the student’s academic transcript.

Drops before the class begins and by the 10% date of the course may be done online via Student Planning or WebAdvisor .

Grade Appeals

Please visit the Student Handbook in the most current catalog for more information on Grade Appeals.

Refund Policy

A pre-registered curriculum student who officially drops any/or all classes prior to the first day of the College’s academic session will be eligible for 100% tuition refund.

Students who have not attended at least once by the 10% date of the class will be dropped by the instructor as “never attended” and not allowed to proceed with the course.

A 75% refund will be made if the student officially drops during the period starting from the first day and ending on the 10% day of the course. A student is not officially dropped until he/she has dropped the course online or submitted the appropriate documentation to the Registrar’s office.

After the 10% date of the course, there will be no refund, however the student may still drop the course through the Withdrawal Process.

Withdrawal Process

Click here for information about the NEW Withdrawal Process.

Please refer to the Catalog and Student Handbook for complete information on all CFCC policies and procedures.