Selection Process

Procedure

Whether a vacancy is being filled internally or externally, the hiring supervisor or search committee charged with conducting the search will proceed with the selection process. This will include a review of the applicant’s qualifications, appropriate personal interviews, and, as needed, consultation with other College employees.

All applications received will be certified through Human Resources to ensure candidates are qualified for the position. The certified applications will be sent to the search committee chair, and all applications, resumes, cover letters, and the job description will then be forwarded to all search committee members. The search committee will determine the most qualified candidates, and the committee chair will schedule the interviews according to all parties’ availability. Interviews should not be virtual unless the applicant is traveling from a great distance, and it is understood by the applicant if they are considered for the position, a second in-person interview will be required. Final candidates for the position may be asked to participate in follow-up conversations as needed with one or more college employees.

Reference checks are required for all final candidates for a position. Reference checks are completed by Human Resources.

Upon completion of their search and interview of candidates, the search committee will score candidates and submit a hiring proposal for the committee’s selected candidate through the applicant tracking system. Proposed candidates who did not score the highest must be accompanied by a rationale in the hiring proposal. Hiring proposals follow a standard approval workflow with recommended salary input and forwarded by Human Resources. The President has the final approval authority on hiring proposals and may approve the selection of a recommended candidate, or if not approved, the position may be re-advertised or the search canceled.

The findings of the committee should be noted by the search chair on the hiring proposal via the online applicant tracking system. In the case of senior-level administrators filling positions that report directly to the President, the President’s nomination will be forwarded to the Board of Trustees for final approval. After approval by the President or Board of Trustees, the applicant selected will be notified of their selection by Human Resources. The appointment will be confirmed by an official offer letter or employee status change form from Human Resources.

If a candidate who is selected to fill a vacancy declines the offer, the position may be offered to another qualified applicant who had applied within the accepted time frame. If a search is canceled for any reason, any attempt to fill the vacancy at a later date will follow the same procedures as for a new position.