Quick Guide – Other Accommodations
Attendance Leniency (Faculty)
Accessible Classroom/Location (SAS)
If a classroom or location is inaccessible to a student due to a disability, the classroom/location must be altered in order to provide access to the student.
Please reach out to SAS if there is a problem, such as construction, broken elevator, etc., that may prohibit access to the class location.
Accessible Tables/Desks/Chairs (SAS)
If a student has been approved for an accessible table/desk/chair, this must be provided for the student.
SAS attempts to fulfill these needs prior to the first day of class; however, if there remains an issue once class begins, faculty should contact SAS as soon as possible.
Alternative Format Texts (SAS)
A student may require textbooks in a format other than standard print. An alternative format may be in one of the following formats: electronic, braille, or audio books.
Some alternative format texts will require assistive technology in order to access, such as screen reading software. This accommodation is provided by the SAS office.
Enlarged Print (syllabi/handouts) (Faculty, SAS)
It is the instructor’s responsibility to provide an enlarged copy of in-class printed material, such as the course syllabus, handouts, or exams.
Unless otherwise specified, the recommended font is Arial 18.
FM System (SAS)
This device uses radio waves to send speech from the speaker’s mouth to the listener’s ears.
There are two components of a personal FM System: a transmitter microphone (worn by the instructor) and a receiver (worn by the student with a hearing impairment).
The receiver may be integrated into a pair of hearing aids or a set of headphones.
Lab Accessibility/Assistance (Faculty, SAS)
A student may require specialized lab equipment or specialized assistance in order to have access to lab activities.
Special Seating (Faculty, SAS)
A student’s disability may impact where they should sit in the classroom. A student with concentration or vision issues may need to sit in the front of the class or a student with PTSD or anxiety may need to sit near an exit.
The student is responsible for choosing a seat that addresses their needs and will only look to the instructor if they have a problem securing the necessary seat.
Taped Lectures, Agreement on File (Student)
A student may be approved to record lectures. The student approved for this accommodation is required to sign an agreement for recording and then present the form to the instructor.
By signing the agreement for recording, the student agrees that they will notify the instructor prior to recording any lecture and/or discussion material. They are also informed that in certain situations, discussion material cannot be recorded.
In addition, they are informed that they are not allowed to release the recording or transcription to anyone and that a violation of the agreement may subject them to discipline under the CFCC code of conduct or legal liability.
Note Takers, Volunteer (Student, Faculty, SAS)
The SAS office will typically request that an instructor assist the approved student to obtain a Note Taker. It is imperative that the student receive notes from the first day of class. If instructors have notes by which they lecture, giving copies to the student is preferable.
If notes are not available, then a student Note Taker will be needed. If needed, instructors should establish (with the student with a disability) if it is preferred that their identity be kept confidential. If instructors are aware of particular students in the class who are well-versed in note-taking, approach those individuals first. If it is impossible to locate a Note Taker on an individual basis, advise the class that the need for a Note Taker exists (please do not use the student’s name). Interested persons should see the instructor at the end of class.
Note Takers must take a good, clear set of notes, and will need to notify the instructor or student if an absence is necessary. The instructor may want to look at the notes taken during this class for quality. Note Takers can opt to use carbonless lined paper (provided by SAS) or may use a copy machine located in the SAS office, free of charge. The student with a disability can pick up carbonless paper from SAS if needed. If the student with a disability prefers their identity to be kept confidential, the instructor should act as a liaison for the two students with the note copy exchange.
If a student with a disability is absent from class, it is not the Note Taker’s obligation to provide notes.
Leave Class Briefly (Faculty)
A student who has a documented disability may need to leave class briefly for a variety of reasons (e.g. Crohn’s, diabetes). It may be advantageous for the instructor to ask the student to choose a seat near the door, in order to limit distractions when the student needs to leave class.
If the student leaves class too often and misses important class instruction, the instructor is encouraged to speak with the student and/or SAS staff in order to discuss solutions.
Alternate Sitting/Standing (Faculty)
Please allow the student to alternate between sitting and standing due to a documented medical condition.
It may be advantageous for the student and instructor to discuss a seat location that limits distractions when the student needs to alternate between sitting and standing.Back to the Quick Guide Home